Dedicated and determined to plan and carry through an ambitious pro-
gram of regular club activities. A strong and objective leader
A confident and good communicator able to represent the club at external meetings and events
Able to ensure meetings run smoothly and efficiently Easy to approach with goodlistening skills
Well organised and happy to delegate
Provides leadership and direction to the club organization Understands and adheres to theClub rules and by-laws Liaises with the AWGB
Presides at meetings of the club and oversees the activities of the execu-
Coordinates club activities through the executive committee and associ-
ated working groups
Establishes short and long-range objectives and goals in conjunction the
executive committee and associated working groups
Structures the organisation of conjunction the executive committee and associated working groups toensure the continued development of the club
Represents the club at meetings with external organisations
Promotes the club by planning activities in conjunction with the Coombe
Park authorities and other organisations
Has overall financial responsibility for the club;
Approves all club communications;
Maintains regular contact with the visitor centre management regarding club activities and aspirations
Produces an annual report for the club’s AGM.
When completing term as chairperson or stepping down before term is over:
Helps transition new chairperson to office and makes sure all official
records are transferred
Advises the bank of the new co-signer of the account Notifies the AWGB of the changeof chairperson
See Chairperson qualities
Acts for the chairperson upon request or in their absence
Serves as chair of working groups as needed.
Ensures strong leadership succession by identifying and recruiting new
Provides mentorship to new officers.
Assists the Chairperson with strategic planning and club development
Coordinates programs with the chairperson and the executive committee. Provides articles for inclusion isnewsletters, social media, and mailings. Provides or coordinates information on forthcoming events to thesecre- tary for inclusion in meeting notices or newsletters.
Keeps a permanent record of minutes of all club committee meetings When notified, reports all changes of address promptly to the Membership Secretary
Handles the correspondence of the club and keeps records of it.
Informs officers of deadlines for reports and attendance at committee meetings;
Coordinates mailing of notices.
Advises the membership officer of address changes of members when received.
Encourages members to update their personal information by periodically requesting for a reminder to bepublished in the newsletter.
Maintains complete and up-to-date copies of the club’s constitution and other organisational documents and provide hard copy for display in the workshop and electronic copies (of the constitution?) for inclusionon the club’s website.
Provides a copy of the membership list to the newsletter editor.
Oversees club finances, collects dues, and receives other monies, e.g.proceeds from ticket sales.
Assists the chairperson and other officers in preparing program budgets and financial controls.
Maintains and supervises club bank accounts.
Ensures that there is more than one signatory on all bank accounts; Prepares and submits summary financial statements to the chairperson and the committee at all committee meetings and at the AGM;
Pays all club bills on time after approval by the chairperson or the committee.
Keeps an accurate record of all financial transactions.
When completing term as treasurer or stepping down before term is over: Helps transition new treasurer tooffice and makes sure all official records are transferred promptly.
Updates their status with the bank so that they is no longer co-signer of the account.
The outing treasurer notifies the AWGB with the contact details of the new treasurer.
Is responsible for registering new members in accordance with the instruction detailed in the AWGB handbook.
Collects membership renewal subscriptions in accordance with the instructions and advice detailed in the AWGB handbook.
Shall record all subscriptions and promptly hand all monies received to the Treasurer.
Assists the Secretary by preparing bulk mailing to club members when membership subscriptions are due.
Assists the Secretary in maintaining membership list including contact details in accordance with theappropriate General Data Protection Regu- lations.
Welcomes new members and invites them to club activities Assists the Secretary by encouraging members to update their contact information.
In conjunction with the Secretary, encourages club members to participate in club events and project ensuring the newsletter and where appropriate by direct contact.
Liaise with event organisers and project managers to monitor attendance with a view to encouraging greater participation.
Contacts member who have not renewed their subscriptions Attends external events with a view to recruiting new members.
Must be computer literate and own a computer which they are prepared to use for the purpose of compiling the Newsletter and related activities detailed below.
Produce a Monthly Newsletter in in electronic form using the appropriate desk- top publishing software.
Distribute copies to club members by email using the club’s contact’s information Email a Black & White copy to the booklet printer.
Receive the printed copies and distribute by post and by hand only where necessary.
On receipt of printed copies arrange for payment of the printer’s invoice.
Produce CD versions of the Newsletter and distribute to sponsors.
Purchase stationery and materials as required.
Produce and send out by post the Invoices to the sponsors as they become due and copy invoices are sent to the club treasurer.
Send Invoices to Coombe when instructed to do so after a sale has been made by credit/debit card in the visitor centre shop, again a copy is forwarded to the treasurer.
Produce a Tri-Fold programme of events annually on 160g card.
Send out email reminders of imminent demonstration days at Walsgrave and Shilton. (Note: members without computers do not receive this reminder).
Claim on expenses for all personal monetary outlay.
Have the Trophies Engraved with the winners’ names.
Arrange payment for the above.
Prepare judging room.
Supervise the judging and provide assistance as necessary.
Internal Event Audio Vis- ual Support
Provide storage for all the equipment comprising Cameras, Projector, Tri- pods, Audio, Lighting, together with all the ancillary equipment such as projector stand, cables etc.
Maintain the above as necessary, Set up A/V equipment ahead of demonstrations.
Dismantle A/V equipment after demonstrations.
Arrange transport for the equipment to and from venue.
Social Media Working Group
The executive will in conjunction with the working group agree a statement of purpose for the club’s website and associated social media platforms (hereinafter referred to as platforms).
The executive will in conjunction with the working group agree the initial Structure and content of the Club’s platforms.
The structure and content of the Club’s platforms will be periodically reviewed by the executive and WG to ensure that they are fit for purpose
The WG will maintain the information published on the Club’s platforms in a timely manner. Only the information approved for publishing by the Chairperson or their nominee and supplied by the secretary or their nominee will be published.
The WG will make available the club’s newsletter on the Club’s platforms in a timely manner with copy provided by the Newsletter Editor.
The WG will promotes internal and external events using the Club’s platforms by liaising with the relevant WG organisers.
Internal Events Working Group
Produces proposals including calendar, resources and budgets for demonstrations, ‘hands on’ and AWGB training sessions (i.e. internal events) for consideration by the executive committee.
Monitors requests for internal events from club members and uses the newsletter to promote them forms and leads ad hoc
Working groups where appropriate for the planning and execution of internal events.
Provides a summary report detailing any feedback received from internal events and event attendance at the club’s AGM Is responsible for organising venues.
External Events Working Group Organiser
Liaises with the executive committee when requests for the club to participate in external events are received.
Produces proposals including calendar, resources and budgets for external events for consideration by the executive committee.
Formsandleadsadhoc working groups where appropriatefortheplanning and execution of external events.
Provides a summary report detailing any feed back received from the external event organisers at the club’s AGM.
Projects Working Group Organiser
Liaises with the executive committee to deliver fun- draising and club level competition projects.
Produces proposals including calendar, resources and budgets to deliver projects for consideration by the executive committee.
Forms and leads ad hoc working groups where appropriate for the planning and execution of projects and on request provides progress updates to the executive committee.
Provides a summary report detailing the club’s participation in projects andtheconsequences at club’s AGM.
Teaching Working Group
Liaises with the executive committee as appropriate to ensure that lessons are deliver to prospective new members.
Maintains a schedule of lessons requests.
Liaises with members of the teaching working group to provide the appropriate level of cover for the scheduled les- sons.
Provides a summary report detailing the teaching provided by the club at the regular AGM
Advises the Membership Secretary of the contact details of students receiving lessons.
Provides a report of the number of training sessions provided at committee meetings.
Charity Fundraising Working
This role spans all activities of the club. the club’ role and with particular emphasis on the Festivalof Craft (FoC)
Is a key member of the
Projects, External Events and FoC WGs
· Forms and leads ad hoc
working groups in order to raise money for the Clubs chosen charity.